ITMDG Board Meeting Minutes - 11/30/1999
Present: Barry Levitt, Carole Gall, Ed Paynter, Rob Sherman, and Jan Withers
Meeting held 11/30/1999 at the Atheneum
The following items were covered at this meeting.
- Election of officers
Barry chaired the meeting until the following officers were selected by unanimous vote of the directors present:
- President: Ed Paynter
- Vice President: Barb Cesnik
- Treasurer: Barry Levitt
- Secretary: Jan Withers
Directors agreed that minutes will be taken on a rotating basis.
- Acceptance of resignation of Acting Secretary.
With gratitude for her diligent service to date, the board accepted by unanimous vote the resignation of Acting Secretary Joanne Barreno.
- Approval for Treasurer to conduct banking for the group.
By unanimous vote, the board authorized the Treasurer, Barry Levitt, to conduct banking for the group. Barry will provide the Secretary with, and the Secretary was authorized to sign on behalf of ITMDG, the official bank form.
- Acceptance of 1-year lease at the Athenaeum.
The board voted unanimously to accept the terms of a lease offered by Phil Watts, President of the Athenaeum Foundation. The contract reads as follows:
"Contract terms between the Athenaeum and the Indianapolis Traditional Music and Dance Group, Inc. The Group can:
- Use the Small Auditorium of the Athenaeum on Tuesday nights from 7:30 p.m. to 10:30 p.m. for every Tuesday night of the year for one year beginning January 4, 2000 through December 31, 2000. The fee is $60 each Tuesday night payable monthly in advance of use. Exceptions:
- The Group agrees to be bumped no more than six times a year to other rooms in the Athenaeum in the following order of room availability:
- The Kellersall (Rathskellar smoking section where the dance floor is located)
- Wilkie Blue Room (2nd Floor South side between Coat Check and the YMCA)
- the Ballet Room (3rd Floor east end)
- the Biergarden (outside on cement, weather permitting)
- The Athenaeum Manager will give the Group two weeks notification when the Small Auditorium is unavailable to the Group.
- The Group cannot use any room in the Athenaeum on Tuesday, July 4, 2000.
- Store its large equipment box in the Iris Room adjacent to the Small Auditorium for the duration of this contract. We are aware that the Iris Room does not lock.
- Barry Levitt and Carole Gall shall be ITMDG's official contact persons for notice of any "bumps" under this Agreement."
Approved by the Board of Directors of the ITMDG this 30th of November 1999.
Jan will create and sign for the ITMDG a clean copy of the Agreement. Carole will forward a signed copy to Phil Watts to sign.
The Board heartily thanks Director Gall for her efforts in negotiating this contract!!
- Date and Place for next Board meeting
The board will meet on Wednesday, December 8, 1999, 7:00-9:00 p.m. at the office of the Sierra Club at 6224 N College Avenue. (Across street from the Vogue theater.) All members are welcome at board meetings.
Agenda items for the next Board meeting include:
- Review of the Treasurer's Report
- Determine which commitments might expire soon and decide how to fill those positions. In preparation for this agenda item:
- Ed will ask Mark Cudworth about continuing to work on the Web page.
- Rob will ask Deb Boyer about continuing the newsletter.
- Rob will ask Lisa Ornstein about continuing as band and caller scheduler.
- Plan an election as required by the Bylaws within a reasonable timeframe.
- Follow through with amendment of the Articles of Incorporation and filing of the Bylaws.
- Discuss ITMDG's use of email discussion lists.
- Discussion of e-mail discussion list
A brief discussion ensued about the new email discussion list initiated for the ITMDG: Easy to self-subscribe, good way for directors to communicate and for members who wish to be included to stay informed of ITMDG business. Minutes from the board meetings may be posted this way. This discussion is to be continued at the next meeting. Respectfully submitted,
Janet Withers
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