Present:Susan Meyer, Jessica Glendening, Phil Coleman, Ed Paynter, and Tony Gregory

The regular board meeting of the Indianapolis Traditional Music and Dance Group was held on June 11th, 2002, at Bazbeaux Pizza on Massachusetts Avenue at 6:30 PM.

Susan Meyer distributed a proposed agenda for the meeting, which was followed by the Board.

I. Minutes:

Phil began by insuring that all Board members present had had the opportunity to review the minutes of the April 09 meeting, and passing around a copy to members who wished to review it. It was moved, seconded and passed unanimously that the Board accept the Minutes of the April 09 meeting.

II. Financial Report:

Susan Meyer then delivered a financial report on the Group, and passed out copies to the attendees. She noted that summer attendance had been falling, but that we were still covering the costs of the dances, and the bank account balance was healthy. The group had no new members over the past 2 months, and currently had 45 members. The tax returns had been filed timely. There were no questions on the group's finances, and the Board approved the financial report.

III. The Board resolved to stop sending newsletters to individuals 6 months after their membership in the group expires. The board resolved to send a note on the last newsletter, and a note by postcard to try and encourage them to "re-up". This limitation would not apply to musicians and callers.

IV. There was some confusion on the Grassy Creek Block Party for which the group agreed to do an exhibition dance on July 20 (rain date July 27). Does the $2.00 admission fee cover food for the dancers? We need to check with Fiona on this. Also, this should be announced in a newsletter and at the dances.

V. We still need a caller for the Historical Society exhibition dance July 27th. John Tesky was suggested, and Phil volunteered to follow up on this.

VI. Last minute details of the Midsummer Night dance as follows:

a) Announce at dance tonight to brings snacks.

b) The Board decided to forego decorations.

c) Ask at dance tonight for people to bring ice.

d) Tony and Phil will do the Sound (Doug was scheduled but is currently injured).

e) Ask at dance tonight for people to bring fans, since it can be very hot in the Harrison center.

VII. Jessica and Debra have the band and caller accommodations handled for the Midsummer Dance. We need to follow on these for Merriweather.

VIII. We need to decide soon whether to do a September Saturday dance. Suggested that we wait until after the Midsummer dance to see if it makes money. If we do a September dance, we will need a theme, Susan will need to chase a band and caller, and Fiona will need to check the availability on the Fishers Lions Club hall.

IX. The Board resolved to table the question of the Saturday dances for 2003 until the next meeting. Ed suggested that if we did a May Saturday dance that the Indy 500 would be a good theme, which was agreed.

X. Gypsy Moon - We have a band and caller, and are desperate to find a Hall. No one had any ideas that had worked out. The Harrison Center is reserved as a backup position. Suggested June 25th as a crisis date to resolve the issue.

XI. No one present was sure what this point on the agenda meant, so it was tabled until the next meeting.

XII. Phil to announce tonight that the June 25th contra would be held in the Wilke Blue Room.

XIII. Next Board Meeting - with only five members present, the Board was unable to set a date. June 25th was suggested as a possibility, but no decision was reached.

There being no further business before the Board, the meeting was adjourned.

Respectfully submitted,
Anthony M. Gregory