Present: Carole Gall, Barry Levitt, Susan Meyer, Ed Paynter, Rob Sherman and Jan Withers

1. Appointment of Minutes Taker

   Rob agreed to take the minutes for this meeting.

2. Approval of minutes from previous meeting

   Minor corrections were made to the draft minutes and they were approved as corrected. We affirmed our decision to have the Secretary sign official documents.

3. Treasurer's Report

   The Treasurer reported that the Group is solvent. We discussed the written report including the fact that there has been a slow drop in attendance since the summer. The report shows that this year's Gypsy Moon Ball essentially broke even as have the weekly dances between the months of September and November. Barry explained the process for paying bands and callers including the current scheme for setting rates for both local and out-of-town bands. We spent $30 for filing the Articles of Incorporation and will spend another $30.00 to file amendments to same.

4. Discussion of voluntary positions
   • Mark Cudworth has agreed to continue keeping the Web page.
   • Lisa Ornstein will continue doing the scheduling of bands and callers. We discussed aspects of that task and agreed that we would like to see more mixing of bands and callers.
   • Debra Boyer will do the next quarterly newsletter, but wants us to find a replacement for her. Rob will ask her if she is willing to continue keeping the mailing list with the understanding that the list must now include each member's preferred method for notice of membership meetings and delivery of ballots for the annual election.
   • Other jobs discussed include storing "potluck equipment" and Gypsy Moon equipment storage responsibilities. Directors agreed to ask various members if they would take on one of these responsibilities.

5. Amendment to Articles of Incorporation

   We discussed the need to amend the Articles of Incorporation. Ed will investigate what must be done to correct them to indicate that ITMDG is a membership corporation.

6. Planning for formal Election of Officers

   Our Bylaws require an election each year with written ballots delivered to every member. (The current directors were elected using an abbreviated set of rules to expedite getting the corporation started.) Ed will draft a one-page insert for the newsletter explaining the requirement and the process for a formal election. Acccording to the Bylaws, we provide a way for each member to specify their preferred method of being notified of membership meetings and of receiving ballots and we discussed how to collect this information. Jan will revise the membership form. Ed proposed a mid-February election to allow membership renewals to take place in January.

7. E-mail lists

   After a lengthy discussion, the board decided to create a second list, to be called "Indy-Contra" for announcements, discussion, ride sharing and other general use. We will keep the original list as is, for business use only.

8. Other business discussion

   Susan noted the need for a flyer for the 1/22/2000 dance, at the Fishers Lion Club. No action was taken.

9. Date and Place for next Board meeting

   The next scheduled board meeting will be Monday, March 13, 2000, 7:00-9:00 p.m. at the offices of the Sierra Club at 6224 College Avenue. (Across street from the Vogue theater.) All members are welcome at board meetings.

Respectfully submitted,
Rob Sherman