Present were Fiona, Juliet, Susan, Tony and Jan
The Board approved the July Minutes
Susan Meyer delivered the Financial Report
a. The group has been losing money, on balance. This is largely due to the increase in rent.
b. The Board approved the Financial Report.
Tony Gregory delivered the Athenaeum Update
c. The Athenaeum has agreed to reduce our rent from $100 to $75 per night, with additional concessions on dances that are “bumped” from the big room.
d. The new contract is for 18 months.
e. This should allow the group to save around $1400 per year, which would put its budget back in the black.
Scheduling
f. The group needs to pass off this function to another member who would like to do it at this time.
g. 10/19 Nils and Mock Turtle Soup were approved for the usual fee.
h. 03/08 Morrison Brothers Band -- From Charlottsville, VA
i. 03/22 Kitchen Chair & Bev Bernbaum we approved for the usual fee.
j. 05/10 Contronella & Tom and Myra -- Band from Rochester NY, Callers from Ontario
2004 Saturday/Weekend dances
k. February only, on February 26th
l. Gypsy Moon Ball
Storytelling Festival demo dance 10/8
m. Dance will be on the festival grounds, under a tent in Military Park from 7:00 - 8:30 p.m.
n. John Teskey/Fall Creek DB
o. Did not promise any dancers
Gypsy Moon Ball
p. The Board resolved to continue to “contingent” Pledge Drive
q. The Bloomington Friday Dance before Gypsy Moon is confirmed
i. Reckless Ramblers and Kathy (probably)
ii. Boys and Girls Club from 8-11
iii. Bill Baus is willing to oversee Bloomington housing if needed
r. Publicity
i. Flier
1. Batch to go out at Sugar Hill
2. 2nd printing will go out with Oct Newsletter
ii. Emails
1. Send to mailing list we have from last years
iii. Website
1. Website is up
iv. Dancers
1. Encourage our dancers to spread the word to other communities as they travel, and distribute fliers.
s. Admission
i. Early $30/At the door $35
ii. Saturday night $20
iii. Sunday $15
t. Talent
i. U4 and Reckless Ramblers
ii. Kathy Anderson and Becky Hill
u. Budget
i. The budgets for Kathy, U4, Ramblers were approved.
ii. The cost for the Hall remains the same as last year.
iii. Various other supplies as usual
iv. Cabins will only be booked if we get reservations for 12 or more by 10/18, $5 per person.
v. Hall
i. A floor check was scheduled for 16 September
ii. Tony will look into a surplus parachute for “softening” the fluorescent lights.
w. Buttons
i. The Board decided on markers to fill out the buttons.
ii. Juliet to coordinate this.
iii. Susan to order more buttons for the machine.
x. Committees
i. The Board appointed Committee Heads
1. Sound – Tony (liaise with Tim)
2. Registration – Juliet
3. Decorations – Fiona and Susan
4. Setup Food and Room crew – Deb and Harry
5. Cleanup – Phil
6. Sunday breakfast – Jan
7. Final Cleanup – Phil
ii. Committee head needs to work at getting volunteer help for each committee
iii. Task lists for all the committees were passed out
iv. We will post volunteer sign up sheets on the dance table in September
v. Inventory/shopping lists are being updated from last year
Newsletter
y. Printing to be done by 9/23
Rotate host for open mike night.
Next Board Meeting -- October 19.
There being no further business the meeting was adjourned.
Respectfully submitted,
Tony Gregory
