Present were Fiona Solkowski, Susan Meyer, Phil Coleman, Jan Withers, Juliet Port, and Tony Gregory
The Board approve the March 2004 minutes, after clarification of point VIII c of those minutes.
Susan Meyer delivered and the Board approved the Financial Report.
a. We are running very near break-even for the year, however, this is only the case because:
i. We collect membership dues in the first part of the year.
ii. We have had a number of new dancers in response the Indy Star article
iii. We have not had any unusual expenditures (i.e. Sound Gear Repair/Replace)
b. We would have had a considerable loss if memberships are backed out. This is largely due to the $100/week rent for the Athenaeum.
Upcoming Events
c. May 5 Larry Unger, Lissa, Corey, to be held at the Lion’s club, Fishers
i. Juliet to pick up key, meet to set up sound at 7:00.
ii. Tony’s sound gear.
iii. Phil, Susan, Juliet and Tony will be there to set up sound.
iv. Fee has been negotiated.
v. No plans for dinner.
d. May 18 Elftones and George Segebade
i. No Dinner plans
ii. Check on Housing
e. June 15 Avant Gardeners and Nils
i. No Dinner plans
ii. Check on Housing
f. July 18-20 Celebration Dance Weekend is still on. No commitments to this.
Scheduling
g. Jamie Laval and Susan Petrick for August 17
h. Newsletter will be printed on June 28
Gypsy Moon Ball
i. Hall
i. Camp Belzer booked for Saturday/Sunday
1. Susan will contact them to discuss camping, since we believe the Battle of Belzer is not the same weekend.
2. Phil to check on Battle.
ii. Friday in Bloomington has been confirmed
j. Bands
i. Still negotiating with Larry Unger
ii. Need more suggestion for both slots
k. Callers
i. Kathy Anderson and Becky Hill booked.
ii. We will not book a third caller unless Becky doesn’t want to call Sunday.
l. Sound
i. Tim Padrick has been confirmed, but Tony will call and reconfirm. Same rate as last year.
m. Other issues
i. Housing may be tricky this year due to Bloomington
ii. We will not be doing workshops
iii. Bloomington will have Sacred Harp Singing Saturday afternoon
iv. There is no news on the Target Grant, due to difficulty in making contact with the point person there.
v. The Board approved the Draft for the pledge drive
1. Suggested that it be posted in such a way as pledges could be made publicly or privately
2. We will make announcements each week or two to make it plain what the economic situation is, and why, and:
a. That if we can meet expenses no one will be asked to execute the pledge.
b. That we will pro-rate the pledges if we need to cover only part of the pledge total
c. That no one is expected to do this. It is entirely voluntary for those who wish to help out in our being able to attract better talent
Other Items
n. Athenaeum
i. The from the Athenaeum board on our letter was that Phil Watts said that he understood, but that we should go ahead and look elsewhere.
ii. We have not received a general reply from the Board, although several members received copies. However, we understand that the matter is not yet closed, and the Board will discuss it
iii. Once we have received a resolution on this, if the rent cannot be adjusted, we will actively pursue other options.
iv. Harrison Center is definitely open to us. Storage and air conditioning are issues
v. Joy of All Who Sorrow is a real possibility, but they do have some Tuesday holidays, and storage may be an issue.
vi. We need to schedule at least one “test-dance” at Eric’s hall.
o. White River Folk Festival June 5-6. Free admission to exhibition dancers.
p. State Fair Dance August 19th, from 8-10.
i. This is a Thursday, and is in addition to our regular dance.
ii. Phil needs the number of dancers for free tickets by late June. We need to make weekly announcements starting at the beginning of June.
q. Next Board Meeting date was set for July 13, 6:30 at the Lockerbie Pub.
r. There being no further business, the meeting was adjourned.
This is a true record.
Tony Gregory
Secretary to the Board
