Minutes of the ITMDG Board Meeting April 26, 2005

Present were Susan Meyer, Fiona Solkowski, Tony Gregory, and Garry Prosser for the Board. Present was David Ernst for the membership.

I. The March 15 meeting minutes were presented and approved provisionally, subject to including the corrections and additions that were noted, and at the meeting.

II. Susan Meyer presented to Financial Report. The finances are in good shape, and the checking account continues to gain ground.

a. Susan presented the annual tax returns, and Fiona approved and signed them.

III. Upcoming Events

a. 5/3 Alternate location at Eric’s

b. 5/10 Contronella with Tom and Myra

i. At Eric’s

ii. Waltz Workshop 7:15

c. 6/28 U4

d. 7/1-3Celebration Dance Weekend

e. 7/12 Shawn, Jonathon, Owen

f. 8/18 State Fair (Thursday)

i. We need to do a signup sheet again to figure out # of tickets?

1. Don’t forget to include band & caller on the list

ii. Sound setup is to be handled by Phil.

IV. Other Issues

a. Sound

i. New volunteers—we need to announce this at each meeting, and assure them that they will e taught set-up, and that another member will handle mixing the sound the first few times.

ii. Scheduling sound set-up persons

1. Phil needs to send a reminder on the Wednesday or Thursday of the week preceding the dance.

2. Can we do reminders of some sort

iii. Fix sound box.

1. Tony will take a measurement for a brace, and we will first see if simple installation of a brace and lubrication of the wheels before a regular dance will correct the problems.

iv. New equipment

1. snake & monitor – Tony still needs to follow up on this.

2. Doug Becker has offered to buy several new folding type mike stands (contingent on price) to make packing sound box easier. Tony to price for Doug.

b. Talent contract

i. Fiona asked if we had a standard talent contract for GMB (and maybe special talent?) Susan said she believed we did and would look for it.

c. Eric’s place

i. Eric has offered his hall for free, but requested we refill the water dispenser jug – Tony will donate this.

ii. We will buy him a case of nice beer as a thank-you

iii. If we continue to use the hall as an alternate venue, we will discuss donating some funds to help refinish his floor?

iv. Whether we want to continue to use his hall as an alternate location will be affected by the attendance over the next two dances, May 3 and 10.

d. Logos

i. The Board chose a logo from possibilities presented by Garry Prosser for use on the buttons.

ii. GMB graphic and flier design is still in process. Garry is working on this.

e. It was suggested that we have a Lost & Found rummage sale/dance supply swap during a dance in the summer. The Board approved this.

V. Scheduling

a. Juliet still to check with Vicki about becoming the scheduler.

b. David Robb suggested that we might dance at Trader’s Point, still waiting to talk to him more about this.

c. Next quarterly newsletter should go out on June 28, we should plan to have a draft ready on June 21 for proofreading.

VI. Gypsy Moon Ball

a. 2 day dance at Belzer (main room + changing room, cabin) with no workshops

b. Tim Padrick booked to do sound.

i. Tony to talk with Tim about how to reduce setup time between bands on Saturday.

c. Bands:

i. Changeling

1. Rate set. Travel funds are not available.

ii. Early set band

1. DuckDuckGoose

a. Deb Shebish may not be available. Will probably be hearing a replacement fiddler tonight (Apr 26)

d. Callers:

i. Nils Fredland for late Saturday & Sunday

ii. Darlene Underwood for early Saturday

e. The Flyer needs to be out by mid-June.

f. Bloomington plans to have a Friday night dance (possibly Changeling & Darlene)

VII. Next Board Meeting date is tentatively scheduled for July 19, at the Lockerbie Pub, 6:15.

There being no further business, the meeting was adjourned

This is a true record.

Tony Gregory, Secretary